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Chapter 1 Nature and Significance of Management
Coordination - nature and importance
What is meant by coordination? 2 marks Coordination is an important management function. It is the task of integrating the activities of different departments and functional areas of an organization according to the common program. The purpose of coordination is to ensure the smooth functioning of various activities in perfect harmony. Estimated demand for goods in the market should guide the production targets which in turn should decide the procurement of raw-materials and labour deployment. . Absence of coordination will result wastage and shortage in various areas and overall inefficiency of the organization
State the meaning and nature of co-ordination 5 marks Coordination is an important management function. It is the task of integrating the activities of different departments and functional areas of an organization according to the common program. Coordination is the process whereby an executive develops an orderly pattern of group efforts among his subordinates and secures unity of action in the pursuit of common purpose
In a group performance mismatches should be removed. Supply of material should come, when production needs it. If there is a mismatch in the time schedule it is an instance of lack of coordination. It is the central task of the manager to reconcile differences in approach, timing, effort or interest and to harmonize individual goals with organizational goals. Coordination is the effort to ensure a smooth interplay of the functions and forces of all the different component parts of an organization so that its purpose will be realized with minimum friction and maximum collaborative effectiveness.
The nature / characteristics of coordination can be summarized as follows:
Coordination is an essential function at all levels of management. The content and scope of coordination will vary at different levels. However it is part of duty of every managerial personnel right from operational level to the top management.
Management function revolves round making arranging things; moving thing is an organization in relation to overall objective of the organization. Thus coordination can be considered the core function of management which ensures all the factors in the business work together smoothly.
Co ordination is the essence of management. Explain this statement briefly. 5 marks
Co-ordination is needed at all levels of management. Explain 3 Marks / 5 marks
Explanation should cover any five of the following points: Co-ordination is needed at all levels of management, as various persons in an organisation have to :
Business activities are interdependent. Therefore they should be coordinated. Coordination enables the business to make efficient use of available resources.
It is essential that the various functional areas of business are focused on the objectives of the business. Proper coordination ensures this essential focus to the organization.
Each individual department attempt to pursue independent goals the organization cannot achieve its goals. There should be one common goal for the entire organization, and the activities should be directed on the basis of the common goal.
Coordination ensures proper guidance and planning. When the work is properly divided and allocated, there will be predetermined individual, group or department responsible for each task. Thus the organization can avoid the wastage of duplication of work.
Coordination promotes efficiency. The work runs in a smooth flow. This helps faster completion of work
The core of coordination is harmony. Various sections of productions runs with harmonious relation with each other.
Distinguish between co ordination and co operation 3 marks
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